List Detail
Administrator of Student Accounts
ABOUT ST. VINCENT-ST. MARY HIGH SCHOOL:
St. Vincent-St. Mary High School (STVM) is a Catholic, college-preparatory school with a rich tradition of academic excellence, faith formation, and student success. Rooted in the Marianist tradition, we are committed to educating the whole person—mind, body, and spirit—while fostering a supportive and inclusive community. Our dedicated faculty and staff play a vital role in shaping the leaders of tomorrow, inspiring students to achieve their full potential through rigorous academics, meaningful service, and a vibrant extracurricular experience. We are seeking passionate and mission-driven individuals to join our team and contribute to our legacy of excellence.
St. Vincent-St. Mary High School (STVM) is a Catholic, college-preparatory school with a rich tradition of academic excellence, faith formation, and student success. Rooted in the Marianist tradition, we are committed to educating the whole person—mind, body, and spirit—while fostering a supportive and inclusive community. Our dedicated faculty and staff play a vital role in shaping the leaders of tomorrow, inspiring students to achieve their full potential through rigorous academics, meaningful service, and a vibrant extracurricular experience. We are seeking passionate and mission-driven individuals to join our team and contribute to our legacy of excellence.
PRIMARY PURPOSE:
The Administrator of Student Accounts will ensure tuition contracts are on file, administer and maintain student accounts, actively pursue the timely payment of account balances, and work to collect over-due balances.
The Administrator of Student Accounts will ensure tuition contracts are on file, administer and maintain student accounts, actively pursue the timely payment of account balances, and work to collect over-due balances.
MAJOR RESPONSIBILITIES AND DUTIES:
• Set up tuition accounts for all new and returning families
• Distribute, collect, and file tuition contracts
• Follow up on non-returned tuition contracts
• Assist in collecting State of Ohio Scholarship paperwork from families
• Ensure proper registration and billing
• Monitor student balances
• Pursue collection of past due payments of student accounts in arrears
• Work closely with the CFO regarding arrear balances and missing paperwork
• Maintain regular communication with families via phone, email, and letters
• Ensure student account information is current
• Collaborate with the Director of Tuition Assistance and Scholarships for fund allocation
• Attend registration events
• Work with the Transportation Coordinator to procure transportation contracts and payments
• Review enrollment with the Principal and Academic Administration
• Build relationships with student families and community members
• Manage day-to-day correspondence with families
• Assist the CFO with processing donations
• Assist Enrollment and Advancement with pre-event planning and mailings
• Collect, sort, and deliver mail
• Provide front desk coverage as needed
• Perform other duties as assigned
QUALIFICATIONS:
• High school diploma required
• Associate degree in business administration or related field preferred, or equivalent experience
• Ability to multitask
• Satisfactory work history
• Highly organized with the ability to remain flexible
• Detail-oriented
• Strong written and verbal communication skills
• Ability to communicate effectively via email and telephone
• Knowledge of office procedures and filing techniques
• Familiarity with Microsoft Office and Google platforms
• Familiarity with Blackbaud software is a plus but not required
PHYSICAL DEMANDS:
• Prolonged sitting
• Regular use of hands and fingers
• Lifting, carrying, and moving work-related supplies and equipment
• Regularly lift and/or move up to 10 lbs., occasionally up to 20 lbs
• Ability to work under time constraints and deadlines
TRAVEL REQUIRED:
• Less than 10%, typically limited to local travel
NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.
St. Vincent – St. Mary High School is an equal opportunity employer.
Please submit cover letter and resume to employment@stvm.com
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St. Vincent-St. Mary High School
In the spirit of the Gospel, we are committed to educate the whole person; to lead and to serve, enlightening the mind, developing the body, touching the heart, and inspiring the soul.
