News

STVM Hiring: Administrative Assistant to the Principal

Nov 03, 2021

ADMINISTRATIVE ASSISTANT TO THE PRINCIPAL

Definition:

Under the supervision of the Principal, provides support to the principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support planning, organizing, supervising and participating in the school office administrative operations; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

Essential Duties and Responsibilities:

Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates office activities and coordinates flow of communications and information for the Principal.

Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.

Compiles information and prepares and maintains a variety of records and reports related to assigned activities.

Inputs a variety of information into an assigned system; assures accuracy of input and output data. 

Maintains confidentiality of various aspects of school operation including sensitive and personal information.

Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.

Screens correspondence and telephone calls for administration and staff.

Establishes, maintains and assures proper use of confidential files including student and personnel records.

Secures substitutes in order to assure adequate coverage for school.

Attends and participates in assigned meetings and training; prepares minutes from notes as required.

Responsible for daily attendance reports.  This includes receiving phone calls, receiving morning attendance from teachers, preparing morning attendance reports and end of day reports.  Monitor early dismissals with verification of parents’ notes and phone calls.  

Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.

Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.

Other duties as assigned by the Principal.

Qualifications Guide

Knowledge of:

Organizational operations, policies, and objectives.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Modern office practices, procedures and equipment.

Operation of a computer and assigned software.

Telephone techniques and etiquette.

Interpersonal skills using tact, patience, and courtesy.

Oral and written communication skills.

Ability to:

Perform a variety of clerical and secretarial duties to relieve the Principal of administrative and clerical detail.

Learn school organization, operations, and policies and objectives.

Assure smooth and efficient office operations.

Maintain a variety of records, logs and files.

Understand and carry out oral and written instructions.

Compose correspondence and written materials independently or from oral instructions.

Serve as liaison between administrators, faculty, staff, students, parents and the public.

Meet schedules and timelines.

Complete work with many interruptions.

Work independently with little direction.

Work confidently with discretion.

Education/Experience

Any combination equivalent to: graduation from high school supplemented by additional training in office organization and secretarial skills. Three years of experience in a secretarial position.

Please submit cover letter and resume to employment@stvm.com